Last Updated: 09/01/26
Welcome to Cotalent, a platform to help you hire more efficiently and cost effectively. This document describes what data you will share with us in the context of our services and how we process it. We put great efforts in protecting your privacy and ensuring that your personal information is collected and used properly, lawfully, and transparently.
Would you have any further questions or concerns, you can reach us at info@cotalent.io.
We collect the following personal data from users:
This information is necessary to provide you with our service of CV generation and enhancement. Without this information, we cannot offer you our full range of services.
The data you provide is used exclusively for providing you with relevant profiles for you to recruit. Our artificial intelligence (AI) systems, including the use of OpenAI's GPT APIs, assist in parsing CVs, extracting relevant information, and providing skill assessments.
To provide our services, we share your data with OpenAI for the following purposes:
To provide our services, we share your data with OpenAI. When sharing data with OpenAI, we strictly adhere to data protection protocols to safeguard your personal information. The data transmitted is used solely for the purposes of fulfilling the above-mentioned services and is not employed for training AI models or other applications. By extension, we rely on the policies of OpenAI, who is committed to maintaining high standards of data privacy and complies with regulations such as the GDPR and CCPA to ensure the integrity and confidentiality of your data.
Additionally, your data may be disclosed to law enforcement or other entities if required by applicable laws. Users who wish to withdraw their consent for data sharing may request data deletion, which will result in the cessation of our service and the notification to our third-party partners to erase your data from their systems as well.
Your data is stored on professional google cloud services, safeguarded by the latest security measures including two-factor authentication (2FA) for admin access and firebase authentication for user sign-in and identity verification. Data is retained for a maximum of five years in line with our backup policy.
In compliance with GDPR, you have the right to access, correct, and delete your personal information. Requests for such actions can be made via email to info@cotalent.io. Our Terms of Use provide detailed information about user rights and data control options.
Use of Firebase Authentication for secure user access, which includes features like continuous monitoring for suspicious activities and automatic blocking of potentially harmful actions and strict access controls and role-based permissions to limit data access to authorized personnel only are in place to protect your data. While we have not yet obtained security compliance certifications, we are actively working to ensure our policies and procedures align with industry standards and best practices.
Our services are supported by cloud computing resources located in Singapore. We comply with GDPR data transfer requirements and engage with third parties like OpenAI that adhere to CCPA standards to ensure data protection across borders.
Our services are supported by cloud computing resources located in Singapore. We comply with GDPR data transfer requirements and engage with third parties like OpenAI that adhere to CCPA standards to ensure data protection across borders.
If you have any questions or concerns regarding your privacy, please contact us at info@cotalent.io.
Cotalent operates in accordance with applicable privacy laws, including GDPR and CCPA, by maintaining a record of processing activities and implementing stringent data security protocols documented internally. By using our services, you acknowledge that you have read and understood this Privacy Policy.